While maintaining accounts in tally we create more than one companies and put entries both companies accordingly. The most common reason for maintaining two companies is that one company has actual accounts as it happens and the another account is what we want to show for our returns etc. Another reason is when we have group company as well as single companies also. What ever is the reason for two companies we can reduce work load if there is a facility of copy paste of entries from one company to another just like what we have in MS Word or MS Excel etc.
Although simple cut and paste facility is not available in tally but this activity can be performed by few simple steps. Lets view it.
Tally has a feature of exporting data from any screen. Where ever you can see the export button just Alt+E can perform the trick. Lets assume we want to shift all sales entries for Dec 2006 from Company A to Company B. Take following steps :-
Select the entries
Select the entries you want to shift from Company A. You can do it but going to Display -> Daybook. Now filter the entries according to date by pressing Alt +F2 and giving period 1/12/2006 to 31/12/2007. Now you would get all entries for Dec month. Now filter according to sales vouchers by selecting voucher type as sales. Now all entries of sales voucher type for Dec 2006 would get selected.
Export the entries
At this moment select the Alt+E button and you would be prompted to select the file and the format of export. Select format as xml and remember the file name you have given by default it would be DayBook.xml. Press Y to accept the screen.
Export the masters/Ledgers
Next step is to export the ledgers masters. Masters which are presented in company A should be there in Company B also. For this select the multiple ledgers which are involved in dec sales transactions or all sundry debtors.
Go to Accounts Info --> Ledgers --> AlTer in multiple Ledgers --> Sundry Debtors. You would see all your Sundry Debtors.
Press F3 and select Company B. Accept the screen by pressing Ctrl+A. Your all sundry Debtors of Company A are in Company B.
Import entries
Select Company B go to Import of Data --> Vouchers and put the file name in the space provided. Accept the screen and all your sales entries are in company B.
So isn't it like copy paste?
Check the entries if all are transfered?. If not then there must be an error in shifting the masters. If tally doesn't find any ledger in target company then it halts the transfer of vouchers.
Related Reading : Exporting data : A quick preview , Data migration FAQ's
Although simple cut and paste facility is not available in tally but this activity can be performed by few simple steps. Lets view it.
Tally has a feature of exporting data from any screen. Where ever you can see the export button just Alt+E can perform the trick. Lets assume we want to shift all sales entries for Dec 2006 from Company A to Company B. Take following steps :-
Select the entries
Select the entries you want to shift from Company A. You can do it but going to Display -> Daybook. Now filter the entries according to date by pressing Alt +F2 and giving period 1/12/2006 to 31/12/2007. Now you would get all entries for Dec month. Now filter according to sales vouchers by selecting voucher type as sales. Now all entries of sales voucher type for Dec 2006 would get selected.
Export the entries
At this moment select the Alt+E button and you would be prompted to select the file and the format of export. Select format as xml and remember the file name you have given by default it would be DayBook.xml. Press Y to accept the screen.

Export the masters/Ledgers
Next step is to export the ledgers masters. Masters which are presented in company A should be there in Company B also. For this select the multiple ledgers which are involved in dec sales transactions or all sundry debtors.
Go to Accounts Info --> Ledgers --> AlTer in multiple Ledgers --> Sundry Debtors. You would see all your Sundry Debtors.
Press F3 and select Company B. Accept the screen by pressing Ctrl+A. Your all sundry Debtors of Company A are in Company B.
Import entries
Select Company B go to Import of Data --> Vouchers and put the file name in the space provided. Accept the screen and all your sales entries are in company B.

So isn't it like copy paste?
Check the entries if all are transfered?. If not then there must be an error in shifting the masters. If tally doesn't find any ledger in target company then it halts the transfer of vouchers.
Related Reading : Exporting data : A quick preview , Data migration FAQ's
42 Comments
I am Tally trianer in singapore, So iave to ask lot of questions for developing tally in Singapore.
My question is How to Invoice the sales inclusive of GST and also show the details of GST in the invoice .
Eg. When we take a print of Invoice It must show as
Total Value Inclusive of GSt = 100
Gst inclusive 5% (5)
Value of the Product (95)
How to show sir, can u explain to me . My email is onlinebinu@hotmail.com
regards Binu
how can i change the color to black and white of tally 7.2
binu
I am an Acccountant in a company,Dubai.I know some basics in Tally.But now i would like to learn more about tally.9.Can you send me a free Tally tutorila or website links to get that.Please send to my following e-mail ID.
sidheeqpku@yahoo.co.in.
Expecting a reply.
Sidheeq
I am an Acccountant in a company,Dubai.I know some basics in Tally.But now i would like to learn more about tally.9.Can you send me a free Tally tutorila or website links to get that.Please send to my following e-mail ID.
sidheeqpku@yahoo.co.in.
Expecting a reply.
Sidheeq
and how can do entry of vat
also I installed new version tally 9.0. but I dont know how to tranfer the data 7.2 to 9.
kindly tell me the solution to the same waiting for helful reply thank u bye my mail ID mahesh965@gmail.com
The same should effect cost of sale.
I am passing sale through journal entry giving effect to cash/bank a/c debit to sales a/c credit.
pls reply as soon as possible...
waitting for your helpful support.
I am an Acccountant in a company.I don't know basics in Tally.But now i would like to learn about tally.9. Can you send me a free Tally tutorila or website links to get that.Please send to my following e-mail ID.
aakabapu@gmail.com
Expecting a reply.
Sandeep
i have copied the tally from computer to CD, now how can I copy from CD to other computer. Kindly give me the answer.
ex: when i am receive cash from xyz on 1-4-2009 and i am ales goods on 5-4-2009 now i want adjust advance receipts to aganiest sales how i can do.... pls explan me.. waiting for u r replay...
after that we have to press f3 but there is no option of selecting company highlighted.
plss tell me?
Dubai- UAE.
kindly give the solution about it.
thanks,
how can i change voucher from one com to another com
I want to know that How will I creation pay slip please help me very soon....
I shall be highly oblight to you
thank you with regards....
SIR,
I WANT TO KNOW THAT HOW TO COPY MASTER LEDGER OR VOUCHER FROM ONE COMPUTER TO ANOTHER COMPUTOR
is it possible or not ??
give me brief detail pleaes.. u email me @ gharwaalibaabu@gmail.com
I want multiple choice questions with answer about Tally ERP.9. on all topics of This course.
I need help regarding export of master
I want to export Sundry Debtors Group and its ledgers only from Company A to B. I have 176 Groups in Company A and I want only 1 Group to export from Company A.
How can i export only 1 Group from 176 Groups.
For other version you have to make a voucher class in sales voucher.