Faster data entry in Tally


Although working in tally is quite easy but when work load increases then faster data entry is required. Faster data entry in tally may lead to incorrect entry if done in usual way. There are some inbuilt features and shortcuts which can help any user to enter the data faster. Activating these features and using the short cut key would minimize the time consumed in data entry and accurate data feeding. Here are the tricks.

Skip date : First thing is to activate skip date field during data entry in voucher configuration screen. While in any voucher type press F12 put first option of Skip date field in create mode (faster entry) to Yes.
This would save you from the hassles of entering date in every voucher.
Use defaults : If entry is in same sales or purchase register where VAT rate is same then you can put Common ledger A/c for item Allocation to Yes and Use defaults for Bill allocation to Yes.
This would let you select minimum ledgers in a single entry.

Use Voucher types and Voucher classes : Different types of vouchers can be made to enter payments and receipts. For example bank payments and receipts can be entered in separate voucher types like Bank payment and Bank receipt. Same way cash receipts and payments can be using separate voucher types.
this would reduce the error chances during entry. This task can be further simplified by making separate voucher classes for sales and purchase related entries by making separate voucher classes for different VAT rate. For example seperate voucher class in sales can be made as sales VAT4 % and by defining ledgers commonly used in that voucher.
This would make entries faster as ledgers would be selected automatically what you have to do is just enter the figures.

Use short Cut Keys : While removing backlog or handling heavy work load we face almost similar types of entry which has to be made repetitively in different dates . Figures and accounts involved in these types of vouchers are almost same only few things are different like date. In this situation short cut keys can be of great help.
Use Alt+2 for duplicating any entry while you are in day book. If salary of 12 months has to be entered then duplicate this entry 12 times and then after wards change the date one by one. Here just change the date and use Ctrl+A to accept the entry.
In the same manner If we have common narration in voucher then it can be entered by pressing Alt+R . It would rewrite the previous narration.
If there is an entry missing then that can be entered by selecting the entry after which you want to insert it. Now press Alt+I to insert that entry on that particular place.

Faster data entry in tally also depends on your knowledge of hot keys in tally and it also depends on time you spend on tally

Shailendra Yadav

The Post is written with an aim to help Tally software users. You can consider subscribing all my post related to Tally by putting your email id in the box below and joining my email list. If you find the contents interesting then don't forget to share it with your friends.
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22 responses:

  1. An Informative and a powerful tally tipster blog, with links that are almost hidden in the most search engine servers.
    More information of the operation and books on tutorials would be encouraging. Thanks for the good work till now. :)

    ReplyDelete
  2. Thanks Mr. Iyer. I would try to incorporate more information in this blog.

    ReplyDelete
  3. Anonymous10:25 AM

    This is a great information to tally users. please add 2 cents from me. creating voucher class for purchase/sales entry just creat item wise class. put applicable vat ledger, exicse duty,cess and applicable vat rate and while doing entry in purchase at F9 just select that voucher class enter party name,bill no. and date and select the item name,qty and rate and rest everything will be done. u have only to press CTRL+A
    - Mahendra Rana

    ReplyDelete
  4. Anonymous11:12 AM

    These shortcut keys are hotkeys yaar. This will save great deal of time for me apart from removing the irritation of entering the same narration again and again.

    Thankkkkkkkkkkkkkkkkkkk....s a lot

    Regards,
    Rajesh

    ReplyDelete
  5. Vinit Patpatia5:13 PM

    I do not recommend using short keys in combinations as Tally saves certain default values in absence of blanks. This may cause in "Internal Error" messages if some voucher is altered in future.

    ReplyDelete
  6. Hi,

    I can download my Bankbook from ICICI website. Is there anyway I can upload it in tally and thus saving a lot of time.

    Thanks

    Anish

    ReplyDelete
  7. Anonymous10:01 AM

    hi

    now i am using single user tally.we have decided to change single user to multi user.Pl give me details.

    Pradeep.G

    ReplyDelete
  8. hallo

    i m the member of apni tally
    i want some tally shortcut wich is equal to excell commands

    my email id kkumar1879@gmail.com
    any body will help me to know advacced tally commands

    thanks


    Kamal

    ReplyDelete
  9. hallo

    i m the member of apni tally
    i want some tally shortcut wich is equal to excell commands

    my email id kkumar1879@gmail.com
    any body will help me to know advacced tally commands

    thanks


    Kamal

    ReplyDelete
  10. Jammy Kumar8:06 AM

    While entering sales and purchase vouchers I come at the item allocation screen whichs asks for tracking nos, order nos, godown etc even though I have disabled these features. I want to enter data directly as was possible in 7.2. That will lend me more speed. Can someone help change this setting?

    email:mtlinks@msn.com

    ReplyDelete
  11. Hello

    i m the member of apni tally
    my email id kcpatel73@gmail.com
    any body will help me to know how to insert my company logo on my sales doc. like invoice/cashsale etc. I have been using tally 9 Gold Ver.

    thanks


    Kirti Patel

    ReplyDelete
  12. Hello Kirti
    Inserting a Logo in Invoice is a Paid service.
    If you want then we can insert logo in your invoice. You have to provide me the scanned copy of your logo, I will quote you the rates.
    Thanks

    ReplyDelete
  13. FIRST TIME I GOT AN GREAT ANSWER , N BEST ANSWER, ACTUALLY I WAS FORGETED HOW TO PASS DUPLICATE ENTRY??? BUT NOW YOU " TALLY HELPER" YOU REMEMBERED ME THIS?????????/

    ReplyDelete
  14. Anonymous2:27 AM

    Hi,
    Can anyone help me by telling me how to delete the names of Price Lists which has been already entered. Actually, I have about 20 different price lists in my tally 7.2 version. Now I want to delete the old ones and insert new price lists. But the old ones after deleting by pressing Ctrl+D, they reappear and hence do not get deleted. PLEASE HELP ME IF YOU CAN. THANKS A LOT.

    Ashok.

    ReplyDelete
  15. Anonymous2:28 AM

    Hi,
    Can anyone help me by telling me how to delete the names of Price Lists which has been already entered. Actually, I have about 20 different price lists in my tally 7.2 version. Now I want to delete the old ones and insert new price lists. But the old ones after deleting by pressing Ctrl+D, they reappear and hence do not get deleted. PLEASE HELP ME IF YOU CAN.

    MY EMAIL ID IS : ashok_mishra25@yahoo.com

    THANKS A LOT.
    Ashok.

    ReplyDelete
  16. Anonymous10:20 PM

    hello
    i m new to tally doing PGDCA
    CAN U HELP ME IN EXPLAINinG WHAT IS ThE ENTRY OF OP. SToCK AND CLOSING SToCK AND UNDER WHICH HEAD / GROUP IT COME
    My id dimple_s2003@yahoo.co.in

    ReplyDelete
  17. Instructiveness specially students who are learning tally software .

    ReplyDelete
  18. I like all article of this blog
    sara
    ============

    data entry jobs in london

    ReplyDelete
  19. Hi

    Chetan here,

    have one querry, while entring sales entry in tally 9 getting error like details for ledger(while entring amount it's asking particular for leadger).

    Rdgs
    Chetan

    ReplyDelete
  20. A voucher that is being hide by mistake , how to unhide

    ReplyDelete
  21. Earn online easy money at your door step for about 10$ on just one So go ahead and click here click hurry up!(smart way to make fast money)

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  22. i want to carry forward the closing balance of Cost centers in tally.erp9 to next year so what's the way ?

    ReplyDelete

 

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