30 September 2006

Tally 8.1 Rel 1.2 delayed

Tally 8.1 rel 1.2 which was expected to come on Sep 15 seems to be delayed for another month. It is worth mentioning that people who has purchased payroll and have upgraded to Tally 8.1 are eagerly waiting for rel 1.2 . Payroll is at present not available for Tally 8.1 and it was scheduled to be incorporated in rel 1.2.
Many other options like ad-on modules are not working in rel 1.1. If you are planning to buy tally developer for customization then it is not available for purchase through tally shop feature. Earlier in Tally 7.2 rel 3.12 there was an option for purchase of tally developer though TVP's.
Tally Developer version 1.1 is also on cards which would be for Tally 8.1.
Both these products are expected to be on site in the first week of Oct.

17 September 2006

Recover your data in Tally - Some Tips & Tricks to Recover Tally Data

It is very important to recover Tally data for Tally user as Data of Tally is very vital for every user or a company. More serious the user is in Tally more vital the Tally data becomes for him. In other words we can say that more and more a Tally user increase his dependence on Tally, he needs more and more care of its Tally data. More and more vital it becomes for him the Tally data recovery in case his data gets corrupted. 
Although Tally has provided many ways to protect your Tally data, but still one way or other due to some human error or system failure a Tally user may loose his data. Particularly in case of Tally it cripples his  day today business.
How to Recover Tally Data some Tips and Tricks
Recover Tally Data

We have to first see why data has got corrupted. The ways to recover Tally data depends on reason it gets corrupted. Here are some tips and tricks which can save you the day. First of all lets see different reasons which can cause data corruption

Why Tally data gets corrupted ?
The reason could be anyone of following :-

  1. While working on Tally power goes off and UPS is unable to give you backup. Next time you would open your Tally company in which you were working would get corrupted.
  2. The computer on which you were working is not operative and OS is not working properly. Somebody formatted it !!
  3. You have taken so many backups by copying the Tally folder in so many placed that you forgot which was to original one.
  4. You have taken a backup and when you try to restore it your data is washed out.

Solutions to recover Tally data
Solutions to these problems needs common sense rather than Tally expertise. Lets understand some feature and working of Tally. Tally provides a backup and restore utility which collects all files of Tally company into one file named tbk500.001. This way of Tally backup is easier to restore as this one file can be kept safe and easily can be restored instead of all files in that folder. It is easy to be mailed or copied. In other case if any of the file gets missing or gets corrupted tally data wouldn't work. So it is better to take Tally backup from within Tally Software.

In first case when data gets corrupted while working on tally and we are unable to open the company then data can simply rewritten. Come to Company selection menu. Press "Ctrl + Alt + R". Now select the company for re writing. 90% chances are that your problem would be get solved.

In second case when OS system is not working then to recover data you need computer skills and some common sense solutions can get you out of this problem. If windows is not loading then you can try to boot the system in DOS mode. Copy all T

ally folders and data folders into D drive. If DOS mode is also not working then take out the HDD and connect it with other computer with OS system and try to open it. If the disk is ok and without bad sectors then you would be able to open the Tally folder. If still it is not working then before formatting give it a try with some recovery software or ask your computer hardware expert to recover data folders from drive.

The third case happens when people are running so many versions of tally and all versions work on different directories. More over they take backup by copying folders of data directory instead of taking backup from Tally itself. In that case you too can get confused which one is latest and which folder is needed to be restored. In this case just remember the No. of your company in Tally. For example if your company No. is 006 then go to search utility of windows and enter 006 in search box and begin search. You would see the list of folders. Now in see the locations of each folder and see the date of last modified or accessed. Choose the latest one and copy that folder in Tally's current data directory. You would probably find the right one. 
 One more method can be that you look for folder which has largest amount of data. Just go to each folder right click on the name and select properties. Here you would find the total file size of that folder. The biggest folder would be the current folder as it contains latest Tally data.

The fourth case happens when you have created so many companies and when you restore the data that current company is not in your older data. This can also happen when data backup you have taken is already corrupted. In this case there is no solutions except you find some other backup which you have taken fortunately and which is good as well. To do some once again you can use search utility and look out for files names as tbk500.001 or what you can do is just type tbk*.*. It would get you all the files on your computer.

Some healthy tips can also save you the day.
  • Take backup on regular basis make it a habit to take backup when ever you have done enough work. The frequency of backup always depends on how much work you do one daily basis or how much work you can afford to do again!!
  • Take backup on the basis of name of days or name of month. If data is high then the backup destination can be like this d:\tallybackup\Monday or d:\tallybackup\Tuesday and so on. In this way you would get seven backups and all backups cannot be corrupted. If data volume is low then backup can be taken as d:\tallybackup\June if you can afford to do one months task in a single streach.
  • Try to make minimum companies. It would save you lots of hassles.
  • There should be only one Tally version and one Tally folder. Too many versions and folders multiplies your work. If you are two versions then try to sum up work in latest version as soon as possible.
  • There must be proper power backup while working on tally. In network environment is a must on all nodes where tally is working.
I hope these solutions can work for you. Your comments and rectifications are invited.

10 September 2006

Why Tally Turns Educational ? - Some Solutions

It is a common problem seen in tally that it turns educational just after some time. Ever since Tally has been converted from 6.3 hardlock to softlock this problem is there. As the new process of licensing has come up it has brought new problems with it. Lets take an insight of the problem.

Why Tally Turns Educational ?
To find the answer to this question we have to first understand the process of licensing. In hardlock version Tally use to find its licensing file in the hardlock itself which was there at printer port. In softlock version these files are downloaded and stored in your computer somewhere. Now when we get our Tally activated following process happens
  • Tally checks internet connectivity
  • Tally generates a files which consists of information regarding your computer hardware and configuration.
  • Tally uploads this file to tally server on internet and stores this file against your serial no.
  • In response it gives one more file which is stored in your computer somewhere. This file is your license file.
  • Every time you run tally it checks for license file info with your computer hardware and configuration.
  • If it matches then your tally starts in licensing mode.
Most of the times what goes wrong is change in your computer configuration after the license file has been downloaded. Earlier for security purpose tally made it mandatory to update file after every 30 days in tally 6.3 version and early 7.2 releases. But now keeping view the practical problems associated with it you can download the license file and use it for as long as you want.
Most common change which can cause problem can be
  • Disabling or change of your LAN/Ethernet card.
  • Change in configuration after installing new software or drivers.
  • Change in windows configuration like computer name user name etc.
The Solutions
To prevent Tally from being educational you can do following:-
  • You can make a system restore point while installing Tally. But before restoring the same point you should remember that you data can be lost in this process so take an external backup of your data on CD etc.
  • You can go in back dates by changing system date and see if Tally is working or not (Some times it works !!).
  • You can insure that your system name, lan cards etc. Doesn't change.
  • If you know that a trouble is coming ahead e.g. you may need to upgrade system or format the system then best solutions is that you first surrender the tally before formatting.
  • If you are in deep trouble an and cannot connect internet the surrender the tally in offline mode and keep that file in a pen drive or CD along with your data backup.
  • If you are in much deeper trouble and finds out in the morning that you computer doesn't start windows and last option is to format it again, then try to start windows in DOS mode and recover that data files by copying whole Tally folder in to another drive. Then you can write mail to support@tallysolutions.com stating your Sr..No and contact person name to reset your licensing info. Wait for the response and then activate the Tally.

With this steps and concepts in mind I think you would get minimum trouble.
If you have any comments or suggestions please let me know so that they can help other users also.

06 September 2006

Exporting data from tally.- A quick Preview

What to Export ?
Tally has a facility to export its data to other applications like spreadsheets, word processing software and other database software. Export of data is provided mainly for summaries and statement reports like Trial Balance, Stock Summary, etc. You can export it to another company using Tally that will import it directly.

How to Export?
You can export all reports and statements. For this a separate export button is provided in right hand button bar. To do this go to any report e.g. day book you to export or any statement e.g. balance sheet. You would see export button on top right hand side on button bar. Press it and a screen would pop up with export related options.

The first option is format of data to be exported namely ASCII, HTML, SDF, and XML. Which ever application you are importing this data in would decide in which format you should export the data.
For statements like balance sheets and trial balance which we use to send and import file in word and excel etc. HTML format is good. We need minimum formatting in this format while using it in MS Word and MS Excel.
certain applications accept continuous data where we have defined field length. Then ASCII format is better.
For application which accept SDF and XML format these formats can be chosen.

Give a file name and the exported file is saved in the parent Tally directory on your computer. You can now use that file to import its contents into another program, send it as it is (say if it is HTML file) to a colleague or view it using a browser.

Your comments and suggestions are invited.